Executive Assistant - Projects, Construction and Infrastructure (12 month contract)

Location: Perth
Job Type: Contract/Temp
Reference: 966026

About us

As a leading international law firm, MinterEllison offers a full range of legal services to an impressive list of clients across Australia, in Asia and globally. We work on interesting, challenging and innovative legal issues and clients trust us with their largest and most complex transactions.

Our culture

Legal secretaries and administrators are valued and respected at MinterEllison – you provide vital support to our legal staff and contribute to our success as a leading professional services firm. We are a friendly and supportive team that takes pride in our work, our individual and collective achievements, our clients' success, and our firm's reputation in the marketplace.

Our Projects, Construction and Infrastructure Team

Infrastructure is more than just providing physical assets. The market demands the development of long-lasting, high-performing infrastructure, that maximises social return on investment. The construction sector in Australia is involved in every sector of the economy and every phase of the life cycle of a project from all transaction services to disputes.

Our lawyers are recognised as leading advisers to both the public sector and private sector on all types of infrastructure projects, from inception to completion, operation and divestment (including energy and resource development projects; electricity, water and telecommunications utilities; roads, rail, airports and ports; educational, sports, courts and correctional facilities; commercial towers; industrial developments; shopping centres; residential developments; and urban renewal projects).

Your role

A fantastic opportunity exists for an experienced full time Legal Secretary to provide secretarial and administrative support to 2 Partners and their team of lawyers in our busy Projects Infrastructure & Construction group on a 12 month parental leave cover contract.

Some of your responsibilities will include:

  • Drafting correspondence, document preparation (including the use of precedents) and amendments
  • Arranging meetings
  • Diary management and organisation of authors
  • Answering calls and monitoring emails
  • High volume file management including opening and closing files, electronic and physical filing and scanning
  • Assisting in maintaining client databases
  • Conducting billing, including end of month billing and reporting
  • Digital dictation
  • Reconciliation of corporate AMEX expenses
  • General administrative tasks such as filing and photocopying
  • Other ad hoc duties as required

What you need

To be successful in this role, strong organisational skills are essential as well as a high level of initiative, energy and enthusiasm and the ability to follow through. Ideally, you will also have experience working in a fast paced, ever changing environment. In addition to this, you will possess the following attributes:

  • Previous experience in a similar role within the legal industry
  • Self-motivated and an ability to work autonomously with minimal direction
  • Ability to work under pressure and manage conflicting priorities
  • A strong client focus and demonstrated ability to form enduring relationships with team members, clients (both internal and external) and industry experts
  • A solid understanding of billing and financial systems and other software applications
  • Advanced Word document skills, including document creation and presentation
  • Exceptional organisational skills and ability to multi-task, prioritise and delegate
  • A high level of accuracy and attention to detail
  • A proactive approach and demonstrated initiative
  • Flexibility to adapt to different tasks
  • Resilience and a commitment to excellence that matches our own
  • Pride in your work

What we offer

MinterEllison people are caring, high-achieving and supportive of each other both at work and outside of it.  You'll enjoy being able to call on a network of business support resources for assistance, and have the flexibility you need to engage effectively with your work, your colleagues and any further study you may be undertaking.  We also offer a wide range of accessible in-house learning programs including Word, Excel and Powerpoint and other soft skill courses around communication and time management.

How to apply

We prefer to deal with you directly.  Please submit your CV for consideration by clicking on the 'Apply' button below.  If you would like further information, please contact Natasha Lammas (08 6189 7875) or Claire Jewkes (08 6189 7823) for a highly confidential discussion.

Please note that applications from agencies will not be considered at this time. To be eligible to apply for this role you must be legally permitted to work in Australia.

Advertised: 05 Sep 2017 W. Australia Standard Time